Bo Hjulström
Document Controller at Vattenfall - Stockholm, Sweden
Who are you?
I’m 63 years old and a widower since last year. I have a daughter aged 23. I live in Stockholm in the eastern-mid part of Sweden.
Who do you work for and where?
I’m working for Vattenfall in the Stockholm main office as the document controller for an onshore wind park project located in the northern part of Sweden, about 20 km north-east of the city of Umeå. The project has been in development since 2010 with civil works started in 2018, installation of 84 turbines during 2021 and to be handed over to production in 2022.
Vattenfall is Europe’s largest producers and retailers of electricity and heat. Vattenfall’s main markets are Sweden, Germany, the Netherlands, Denmark, and the UK. The parent company, Vattenfall AB, is 100% owned by the Swedish state, and its headquarters are in Solna, Sweden.
I started at Vattenfall in April 2018 and I had not had the title of document controller before. In my previous 38 years of work life I spent the first 26 years working within technical areas and logistics in the telecom industry; then in different areas as production planning, sourcing, purchasing, production quality and change management in the electronics industry.
My main task is to manage the project document system developed in SharePoint by:
- keeping documents available, searchable and labelled with correct metadata
- managing user permissions
- supporting sub-contractors upload of project related documentation
- handling of review workflows
- document control training for internal and external project members and sub-contractor personnel
What are your passions in life?
I like to keep things in order (at least in my work life) and my previous experiences have made me aware:
- Of how important good procedures and structures are
- That this is an ongoing work that needs constant attention and development.
I like to introduce people to document control; for many, it is a quite an unknown area and it is often seen as a bureaucratic pain. My message is that a little extra work early can save a lot of work later.
In my spare time I enjoy walking, reading, taking care of my house and when the circumstances allow, spending time with relatives and friends.
What has the impact of Consepsys training been on your career?
I attended the Certified Document Controller course in 2019 in Aberdeen, UK and the Advanced Document Controller course in 2020 in Amsterdam, Netherlands.
The Consepsys trainings has confirmed a lot of previous knowledge and they have also given me new views and insights within the document control area. I have got some new tools, which are useful when understanding how people react to changes and how to mitigate transition between different ways of handling documents. I do about the same task as before but with a much greater self-confidence.
